A customizable flow from order to shipping
When an order arrives from a sales channel, Polypus reserves the stock. As the order is prepared, the reservation shrinks and shelf stock goes down. The order is posted to ERP at the step you choose, and the shipment and label are created in Polypus.
Order arrives from the sales channel
Stock is reserved for the order.
Order is prepared
As preparation advances, the reservation shrinks and shelf stock goes down.
Packing and control
Items are checked and packed.
Carrier integration and shipping labels
Create the shipment through your carrier integration and print the shipping label directly from Polypus.
This is a sample flow. The order is posted to ERP at the step you specify: preparation, packing, or shipping.
Inbound
Manage inbound goods from purchase order to putaway: receive them, separate them by quality and put them away on the target shelf.
Purchase orders
Create supplier orders in Polypus, add products in bulk from a spreadsheet and work in multiple currencies. Approved orders flow automatically into the receiving queue.
Goods receiving and quality control
Count inbound items and separate approved, faulty or rejected stock. After receiving, items stay in awaiting stock until putaway moves them into on-hand stock.
Putaway
Start putaway from the receiving list, place items on the target shelf code and confirm. Split the same item across several shelves when needed. When putaway finishes, awaiting quantity clears and net stock updates.
In-warehouse operations
Manage warehouse types, shelf addresses, stock movements, transfers and counting in real time.
Location and shelf management
Define product, faulty-product or reserve warehouses. Track shelf and address codes and see warehouse and shelf quantities on the product card.
Zone management
If the warehouse is very large or spans multiple floors, split order preparation by zone. After picking is complete in each zone, consolidate the order and move it into packing.
Stock movements
Record inbound, outbound, reservation and transfer moves by barcode or search. Completed movements are archived; product details, labels and ERP sync status are available in the detail panel.
Inter-warehouse transfer
Move stock with linked source-exit and destination-entry tasks. Inventory integrity is preserved for scenarios such as separating faulty goods.
Location-based counting
Open a count order, scan the shelf first and then the product barcode. After approval, shelf balance and warehouse distribution update on the product card.
Barcode, lot and serial tracking
Track stock with SKU, barcode, lot and serial data. Reach product cards quickly with warehouse, status or keyword filters and verify items on receiving and returns.
Expiry date tracking
Track products with lot and expiry date, and verify lot and expiry on return receiving. Keep shelf life under control for cosmetics, food and health products.
Critical stock and turnover
Monitor critical levels, stock turnover and most-moved products to support purchasing and warehouse planning.
Order preparation
Run orders from quote to shipping in one system, with a picking-to-packing flow tailored to your company.
Quotes and orders
Prepare customer quotes with multiple currencies and VAT breakdown. An approved quote turns into an order and a warehouse work order automatically, and stock is reserved immediately.
Preparation stages by movement type
Configure preparation stages for each stock movement type. For wholesale sales you can move from picking straight to packing; for retail you can require picking, control and packing. Define the full process dynamically for your operation.
Reservation and priority
When an order is confirmed, stock is reserved on the shelf distribution. Urgent or already started work orders move to the top of the pick queue.
Picking and routing
Operators are directed to the target shelf; product image, barcode and quantity are verified on the same screen. The next step follows the preparation stages you defined.
Multi-shelf picking
When an item sits on several shelves, picking is split: the operator enters the quantity taken from the first shelf and is routed to the next shelf for the rest.
Control and packing
After control and packing, the reservation closes and shelf quantity goes down. Order stages are tracked as preparation, control and shipping.
Returns
Run return receiving with quality decisions and put approved items back on shelves.
Cancellation and returns
Open a full or partial return from the original sales document and approve or reject each line in the return receiving queue. Approved items stay in awaiting stock until putaway.
Recipe-based products and transformation
Manage components and semi-finished items in the production recipe hierarchically. Stock deductions are applied automatically according to the BOM.
Components
Assembly
Finished good +1 · component stock deducted by the recipe
MCP connection: turn warehouse data into knowledge
Connect Polypus to OpenAI and Claude through MCP. Operational data—stock, orders and performance—becomes actionable insight with AI assistance.
MCP links Polypus to the model you choose; AI turns raw records into decisions.
You keep control of which model is connected. Insights stay grounded in your live WMS data—stock movements, orders and operator performance.
Mobility, reporting and security
Speed up floor teams, measure operations and control access.
Mobile warehouse operations
Run barcode scanning, picking, counting and putaway on handhelds or phones with the native mobile app.
Dashboard and reporting
Track preparation, control and shipping distribution, order trends and daily revenue on one screen, with revenue broken down by wholesale and retail channels and by branch. Use turnover and critical-level reports for planning.
Permissions and IP restriction
Use role-based permissions and IP restriction so only authorized users can access the system.
Automation and hardware support
We support warehouse automation hardware such as autonomous carriers (AGV/AMR) and automated storage systems (AS/RS), from setup to go-live.